What is School Community Council?

A school community council is a committee made up of parents and school professionals who help determine the needs of our school and the best methods and programs to support those needs through the School Land Trust Program.  Members of the school community council will meet together approximately 5-6 times during the school year to discuss the schools needs, the School Land Trust plan, and it’s implementation.


Eagle Valley Elementary 

School Community Council 2019-2020

 Agenda (agendas will be finalized a week before meeting dates)

SCC Meeting Schedule 

August 27th -office conference room

October 3 1:30 pm-office conference room

November -office conference room

January  -office conference room

February -office conference room

March -office conference room


Ocotber 3, 2019

  1.   Welcome
  2.   Action Items
  3. Future dates for meetings
  4. Safe walking plan- paint for crossing guard, drop off areas, etc
  5. White Ribbon Week


  1.   Discussion Items
  2.   Safe UT app
  3. Teaching literacy 
  4. Bylaws


  1.   Review Agenda for next month
  2.   Council Member Concerns
  3.   Adjournment


August 27, 2019

  1.   Welcome and Introductions
  2.   SCC Basic
  3.   Dates for meetings the rest of the year
  4.   Action Items
  5.     Vote on Chair and Co-chair


  1.   Discussion Items
  2.   Review Agenda for next month
  3.   Council Member Concerns
  4.   Adjournment


Eagle Valley Elementary Community Council Bylaws

Updates 03/2019

    1. Plan and Implement the use of School LAND Trust funds according to

guidelines in 53A-1a-108


  1. Develop a yearly school improvement plan around school’s greatest

academic need areas.

  1. Advise and make recommendations to school and school district

administrators on issues relating to the school community.

  1. Develop and support a safe plan for walking and dropping kids off at school


  1. Create a digital citizenship plan.




Administrator (1)
Faculty Representative (1)
Parent Representative (4)

  1. The Eagle Valley Elementary School Community Council consists of the Principal, a school employee member that is elected by the school employees in even numbered years, two parent members who are elected by in even numbered years and two parent elected in odd numbered years.  If after the election is noticed and the due date to file for election is passed and those filing are less than or equal to the number of open seats, the parent members on the council together appoint parents to fill the open seats.  If a seat is vacated during a two year term, the same process of appointing a parent member for fill the open seat is used.’  (from Paula Plant)
  1. Each employee member, except the principal, shall be elected by a majority vote of the employees and serves a two-year term. The principal shall serve as an ex officio member with full voting privileges.


  1. Only parents or guardians of students attending the school may vote at the election.



  1. A parent or guardian of a student qualifies to be a candidate for election to the school Community Council if at any time during the parent’s or guardian’s initial term of office, the student will be enrolled at the school.


  1. Any parent or guardian of a student who meets the qualifications of this section may file or declare himself as a candidate for election to the school Community Council. Elections are held in the spring of each year.



  1. Written notice of the elections held shall be given at least two weeks prior to the elections.


  1. If there are not enough parents or faculty members to hold a formal election the person running shall be appointed.  If no members of the community run the community council shall appoint a parent to the office.



  1. If a parent or guardian position on the Community Council remains unfilled after an election is held, or a Council member fails to attend two consecutive meetings, or requests to be released, the other parent and guardian members of the Council may appoint a parent or guardian who meets the qualifications of this section to fill the position.


  1. If an employee position on the Community Council remains unfilled after an election is held, the other employee members of the Council shall appoint an employee to fill the position.



  1. Initial terms shall be staggered so that no more than 50% of the Council members stand for election in any one year.


  1. The Community Council may appoint individuals who are not council members to serve on a subcommittee or task force, including parents, school employees, or other community members.




The school Community Council shall elect a chair and vice chair from its parent or guardian members and elected employee members.

The chair shall be a parent or guardian member.  The vice chair may be an employee or parent member.


    1. Discussion items will be submitted to the agenda at least 1 week prior to the day of the meeting.


  1. Additional items can be added to the agenda at the meeting by the vote of the majority of the Council members in attendance. Only items on the agenda will be discussed.



  1. Meeting times and agendas will be set by the Council and posted at least one-week in advance.


  1. The chair conducts the meetings, makes assignments and requests reports on assignments.  In the absence of the chair, the vice-chair shall conduct meetings.



  1. A proposed yearly community council meeting schedule will be posted after the first meeting in the fall.


  1. The Council will encourage inclusive discussion of issues, including consensus building, prior to making decisions.  Decisions shall be made by a majority vote of the Council if consensus building fails.


  1. Minutes and bylaws will be available on the school website and will serve as public record of Council proceedings.


  1. Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(9)(i).  Items on the agenda take priority over other discussions coming before the council.  Council action will be taken by motions and voting with votes and motions recorded in the minutes.”



  1. A motion (or an action to be taken by the council) is stated as a motion.  Then the council members may provide input and discussion as called upon by the chair.  When discussion seems complete, the chair may call for a vote on the motion.  Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion.  If the motion to call the previous question passes, the chair directly calls for a vote on the first motion.  A vote to call the previous question is usually used to move business along.


Simple Parliamentary Procedure (as amended specific to our Council)

Adjourn No No No No
Amend Motion No Yes Yes Majority
Close Nominations No No Yes 2/3
Main Motion No Yes Yes Majority
Point of Order No No No Ruled by Chair
Previous Question No No No 2/3
Reconsider No Yes No Majority
Withdraw Motion No No No Majority


  • A tie vote is a lost vote.
  • A mail notion may be amended.
  • Nominations can be closed by saying, “I move to close nominations.”
  • Most motions are main motions.
  • A point of order is offered when there is some question if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I love the previous question.” This requires a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider.  This motion may be made only by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion.
  2. a) Bylaws may be amended by a majority vote of the members of the Council.

Community Council Members